Planning For Camp

Planning For Camp

December

January

  • Start solidifying your roster for the upcoming summer
  • Share Campership information with your families
  • Review how to use the Scouting Event registration system on our Scouting Event How-To Page
  • Encourage all attendees to schedule a camp physical with a doctor. Anyone staying 72 hours or more throughout the entire week is required to have Part C of the Health Form, a physician signed physical, completed and ready for turn in upon arrival.

FEBRUARY

  • 15th: Online roster open: Units may go into their reservation in ScoutingEvent.com and start putting down youth deposits and populating their rosters with participants
  • Lock down a date and location for swim tests, or choose to do them at camp
  • Plan your March Camp Promotion Meeting
  • Advertise our work party opportunity to your unit

MARCH

  • 1st: Priority reservations open: Units with a current reservation for the upcoming summer can book their same campsite in the same week for the summer after next. For example, units with a 2025 reservation will be able to book their same campsite for the same week in 2026 starting March 1st.
  • 2nd: Watch or attend the Summer Camp Orientation
  • Send the Program Catalog to your families​
  • Host a Summer Camp Promotion Meeting
  • Collect Program Interest from Scouts
  • Review merit badge prerequisites with your unit
  • Populate your roster and submit youth deposits online in order to sign up for programs in April

APRIL

  • 1st: Program Sign Up Opens. Sign your Scouts up for morning merit badges, submit preferences for Tier 1 and 2 older Scout programs, and sign adults up for trainings such as IOLS.
  • 14th at Noon: Tier 2 Program Preference Submissions Closed: Preference submissions for priority placement for Tier 2 programs closes 2 weeks after the start date, at noon.
  • 15th at Noon: Tier 2 Programs become First-Come, First-Served. After 1 day for our staff to place participants into programs, any remaining spots are open to anyone who is qualified to take the program. These spots are first-come, first-served, meaning that if a program fills up, even a 17 year old Eagle Scout will be unable to join the program unless a spot opens up.
  • 15th: Youth Deposits Due: Enter your Scouts into your registration and submit the youth deposit through Scouting Event. You'll need to have youth deposits paid before you can register a Scout for programs.
  • Submit your Unit afternoon activity interests
  • Order your custom camp t-shirts
  • Out of council units: Review the Order of the Arrow page for callout procedures

MAY

June

  • 1st: Full payment due: Your registration needs to be paid in full by the end of day June 1st. There will be a $25 late fee per youth applied to each youth not paid in full by this time. These payments help Many Point plan for food and program supply purchasing.

ONE MONTH BEFORE You arrive at CAMP

  • Finalize program submissions: Two weeks before camp, we lock program selection to place participants in Tier 1 programs, plan staffing for merit badges, and make afternoon Troop activity schedules
  • Share the packing list with Scouts
  • Share the information about medications at camp with families
  • Host wildlife training with your unit
  • Organize carpooling to Many Point
    • Request an Alternate Arrival if in need of an different arrival day (e.g. Saturday or Monday) for any reason such as traveling long distances (>300mi) or religious observances.
  • Share with parents how to contact Many Point
  • Submit dietary restriction information through your unit's online registration
  • Submit equipment requests through your unit's online registration
  • Collect health forms

TWO WEEKS BEFORE You arrive at CAMP

  • Deadline to finalize program submissions: Two weeks before camp, we lock program selection to place participants in Tier 1 programs, plan staffing for merit badges, and make afternoon Troop activity schedules. You will find out what Tier 1 programs your Scouts got into one week before you arrive.
  • Make final changes in your unit's online registration
    • Finalize equipment requests
    • Ensure all Scouts are registered for programs
  • Make copies of health forms to turn in. By BSA requirements, we are required to keep proof of a signed Part A of the health form. While this section is simply the parent's signature (and thus can be easily remade), we understand that some units prefer to keep the entire health form together.
  • Collect ATV Hold-Harmless statements and ATV E-Course Certificates for those participating in programs with ATVs
  • Collect Character Challenge Release forms and for those participating in the Tier 1 Character Challenge Adventure course.
  • Collect PWC Participant Release forms from those participating in programs with Jet-Skis
  • Collect Shooting Sports Permission forms. Note: These only require a parent signature, so you can print out extra blanks and collect them while getting ready for the carpool up.
  • Complete the Meal Count Sheet for turn in at check in
  • Share travel plans with families

YOUR WEEK AT CAMP

  • Health Services
  • Billing and campsite check out
  • Turn in patch segment request form to your Trading Post Manager by Thursday at noon
  • Have a great week at camp!
  • Saturday: Priority reservation deadline for next summer: This is the last day units with a current reservation for the upcoming summer can book their same campsite in the same week for the summer after this coming summer.
  • Sunday: Reservations for next summer are open to anyone: Reservations for the following summer (for example, the summer of 2026 in May of 2025) are open to any unit.
    • This is also when a unit can reserve a different campsite or request to attend a different week.
    • It is also the first opportunity for a unit new to Many Point to make a reservation.

After your week at Camp